10 Van Beek Street Maboneng Precinct

AACA TERMS & CONDITIONS

1. INTRODUCTION

1.1. AACA (Pty) Ltd (“AACA” or “African Academy of Cinematic Arts” or “we” or “us”) is an academy that trains in Film, Television production, Screen acting, other cinematic studies and related products and services. CIPC Registration No: K2017/091479/07.
AACA operates under the accreditation license from MICT SETA: Accreditation no: ACC/2017/07/0062
Our registered office is Unit 127 Market-Up, 10 Van Beek street Maboneng Johannesburg.

1.2. Contact us using the contact details provided on our website at www.aaca.co.za

1.3. We reserve the right to modify these terms and conditions without notice. Our latest terms and conditions are on our website.

1.4. Your use of our website, to register for a course and or related products and services signifies your agreement to these terms and conditions. They constitute a contract between you and us. If you are a consumer your statutory rights are not affected by this agreement.

1.5. Learner accepts the policies of AACA and our partners viewing copies of which are available from reception on request and are available at www.aaca.co.za/policies

2. REGISTRATION TO PARTICIPATE IN A COURSE/S OR RELATED PRODUCTS AND SERVICES

2.1. These terms and conditions apply to the registration of any course or program run by African Academy of Cinematic Arts.

2.2. Information about courses and related products and services (including price) is subject to change without notice.

2.3. The content of our courses is subject to change without notice.

2.4. Submission of application forms does not guarantee your place.

2.5. Acceptance into our programs is dependent on the applicant meeting entry requirements.

2.6. Learners are registered with Mict Seta by AACA Pty Ltd and should a learner be found competent they will receive a Mict certificate/statement of results from Mict Seta. Learners will also receive a certificate of completion from AACA.

2.7. Only learners who have made all payments as per their payment plan will be submitted for verification and moderation.

2.8. ENTRY REQUIREMENTS:
2.8.1. FULL QUALIFICATION:
FILM MAKING YEAR 1 – Matric Certificate or recognized equivalent, valid identity document or passport and CV. If you don’t have the above but over 23 of age, please contact admin.
ACTING – Matric Certificate or recognized equivalent, valid identity document or passport and CV. If you don’t have the above but over 23 of age, please contact admin.
FILM MAKING YEAR 2 – Matric Certificate or recognized equivalent, valid identity document or passport, CV, Valid MICT 61450 QUALIFICATION and have passed the AACA entrance exam by 60% or more. Should you have completed the AACA Film Making Year 1 you will be exempt from the AACA entrance exam, however admission is at the discretion of the AACA admissions panel. If you don’t have the above but over 23 of age, please contact admin regarding RPL.

2.8.2. SHORT COURSES: Grade 11 or equivalent, valid identity document or passport and CV. If you don’t have the above but over 23 of age, please contact admin.

2.8.3. Meeting entry requirements does not guarantee entry into programs. Acceptance to AACA is at the discretion of the admissions panel.

2.8.4. Acceptance into programs will also be determined by Class capacity limits, date of application.

3. PERSONAL DATA

3.1. Personal information collected from you is treated with utmost privacy.

3.2. AACA may use the learners image, videos and work as part of marketing, this includes but is not limited to use on our website, social media and advertising campaigns in any form in all territories, in perpetuity.

4. COURSE REGISTRATION AND PAYMENT TERMS

4.1. You acknowledge that on registration and securing your place(i.e. Paying your registration fees) on a course we are entitled to do all that we deem necessary to plan for your participation on the course. You also acknowledge that this may extend to acquiring additional equipment, securing, and even restructuring the delivery of the course to accommodate your placement. Accordingly you agree that the Cancellation Policies included in these terms and conditions are both fair and reasonable and as far as you are aware reflect the circumstances at the time of registration.

4.2. On acceptance you will have 5 working days to make payment of your registration fee, should registration fee not be paid or an arrangement to make payment not made you will forfeit your spot.
4.3. Learners who have paid their non-refundable registration fee are required to make payment of the first instalment of their tuition as per their approved payment plan in order to enrol on orientation day and to begin attending classes.

4.4. Payment plans and payment agreements must be approved by finance department in writing.

4.5. Learners who fail to make payment on their payment plan will not be permitted to attend class or take part in assessments until the matter has been resolved. A R350 per assessment penalty fee applies to any assessments missed without a valid excuse, non- payment of tuition fees is not a valid excuse.

4.6. Should a learner withdraw from the course they will forfeit any fees already paid.

4.7. If you are a student from outside South Africa, you must undertake to ensure that you have the appropriate visa which grants you permission to study in South Africa.

4.8. You acknowledge that you are aware that all our courses are delivered in English.

4.9. Should you have need of an interpreter, you will be responsible for the sourcing and payment of such.

5. PRICING

5.1. We review our pricing annually and any changes will be published thereafter and become effective from the following January.

5.2. Course price are exclusive of value added tax.

5.3. We will try to ensure that you receive a place on a course for which you have booked and paid the appropriate fee in full. However we cannot guarantee your place on any course and in the unlikely event that we are unable to provide you with a place on a course for which you have paid a fee we will give you the option of a refund of the fee paid to date, or a place on another course or a place on a future running of the course as far as reasonably possible.

5.4. Should you decide that you do not wish to attend the second year of a two-year course, you will not be liable for the second year payment so long as you confirm to us prior to the scheduled payment date above. Notification of your intention not to attend after this date, other than for reason of a failure to achieve the necessary performance as assessed by AACA Assessor will result in the fee being due as if you had booked a place on the first year of a two year course on the scheduled payment date. (Could be problematic)

5.5. Payments by credit cards or cash will attract a 3.5% additional administrative card or cash fee on the amount to be paid. Payments by EFT will not attract a card fee.

5.6. Our fees are exclusive on any money transfer charges or exchange rate deductions. Should we suffer any loss from transaction charges, exchange rate variations or other deductions we reserve the right to charge you immediately for these sums.

5.7. Late payments, including those resulting from deductions under clause 5.6, will automatically incur a 5% additional fee to cover our increased administrative costs.

6. CANCELLATION POLICIES

6.1. We reserve the right to cancel any course at any time up to and including the start date of the course. Should this occur we will endeavour to give you at least 7 days’ notice and to give you the option of a place on another course or a refund of your full fee or a place on a future running of the course.

6.2. As and international student, you may cancel your place for a refund, less any external costs incurred and the 20% deposit, on all courses for which you have paid a fee as long as the cancellation is received in writing at least 30 days before the first day of the course. If you cancel your registration 29 days or less before the start of the course then you are liable to pay the full fee.

6.3. A student may cancel his/her enrolment for the current academic year of study as a whole and shall be exonerated from liability for the tuition fees (but excluding the registration fee and the cost of notes/books, both of which remain payable, and default administration charges for AACA will be entitled to levy) provided that AACA is informed in writing no later than 30 (thirty) days prior to the commencement of the academic year in question and with written confirmation of receipt and such cancellation having been furnished by AACA.

6.4. Should a student wish to withdraw from a course within 29 days after the first day of the term as communicated, they will be subject and liable to a reasonable cancelation fee which we have determined is 60% of the course fee. Should a learner wish to withdraw after 30 day’s they will be liable for the full amount of the course fee and forfeit any monies already paid.

6.5. You acknowledge that given the circumstances at the time of registration this is fair and reasonable and reflects our need to properly plan to accommodate you on the course. Further you irrevocably confirm that you consider this to be an appropriate assessment of our loss, including for the avoidance of doubt lost revenue and lost profit.

6.6. Where there are exceptional circumstances these will be dealt with entirely at the school’s discretion on a case-by-case basis.

6.7. You may be able to change your registration from one course to another, or one date to another, at our complete discretion.

6.8. The Registration fee paid to secure a place on any course is non-refundable.

6.9. If you are an international student requiring a visa to study in South Africa and your application, made in good faith, is unsuccessful, we will refund the full amount paid including your deposit upon presentation of the official documentation from your local embassy or consulate and a copy of your visa application at least 14 days prior to the course start date.

6.10. All Students travelling from abroad are encouraged to also take out travel and medical insurance.

6.11 DE-REGISTRATION PROCESS: Should a learner wish to de register the following process must be followed.

6.11.1. Learners must 1.) send an email to The DEAN OF ACADEMICS notifying him/her of your intention to de-register.

6.11.2. Learners must 2.) Fill and Submit the de-registration form which is obtainable from reception on request.

6.11.3. Only once the de-registration form has been signed by the Dean of Academics will the learners be officially de-registered.

6.11.4. A student may cancel/de-register his/her enrolment for the current academic year of study as a whole and shall be exonerated from liability for the tuition fees (but excluding the registration fee and the cost of notes/books, both of which remain payable, and default administration charges for AACA will be entitled to levy) provided that AACA is informed in writing no later than 30 (thirty) days prior to the commencement of the academic year in question and with written confirmation of receipt and such cancellation having been furnished by AACA.

6.11.5. Should a student wish to withdraw from a course within 29 days after the first day of the term as communicated, they will be subject and liable to a reasonable cancelation fee which we have determined is 40% of the course fee. Should a learner wish to withdraw/deregister after 30 days from the start date as communicated they will be liable for the full amount of the course fee and forfeit any monies already paid.

6.11.6. A learner who de-registers/withdraws after 30 days from the start date as communicated will forfeit any credits earned to date and will not be submitted for Assessment, Moderation or verification and will be listed as a DROP OUT.

6.11.7. Once a student receives confirmation of deregistration they will need to complete a REFUND FORM and submit it to finance@aaca.co.za. Provided the learner qualifies for a refund as per 6.11.5. the refund will be paid to the registered fee payer within 60 working days from the receipt of the REFUND FORM and will be only be paid via EFT, no other payment option is available.

7. EXCLUSION / LIMITATION OF LIABILITY

7.1. Nothing in this agreement in any way excludes or restricts our liability for negligence causing death or personal injury or for fraudulent misrepresentation or for anything which may not legally be restricted. Nor does it affect consumers’ statutory rights. This section (and any other terms excluding or limiting our liability) applies to our directors, officers, employees, subcontractors, agents, parent, subsidiary and affiliated companies as well as to us.

7.2. For the avoidance of doubt our courses and other related products and services, including this website, are provided on an “as is” basis and save as expressly stated herein without representations, conditions, warranties or other terms of any kind, either express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement or title.

7.3. Without prejudice to the other terms of this agreement, we exclude all liability including breach of contract, tort (including negligence) or any other cause of action with respect to any of our products or services.

7.4. Without prejudice to the other terms of this agreement, in no event (including our own negligence) will we be liable for any:
a) economic losses (including, without limit, loss of revenues, profits, contracts, business or anticipated savings);
b) loss of goodwill or reputation;
c) special, indirect or consequential losses

8. INTELLECTUAL PROPERTY

8.1. All course material, products and services including those developed directly on the course by us remain the property of the AACA.

8.2. We will retain all intellectual property developed on the course by students. We will grant a lifetime royalty free license to student to use any content which he or she produced during the course for show-reel, marketing and private use.

9. GENERAL

9.1. TRANSPORTATION and ACCOMMODATION is not provided by AACA. It’s the responsibility of the leaner or fee-payer to make such provision, this includes transportation to and from the following including but not limited to shoots, assessments and classes.

9.2. Due to the nature of the film and TV industry AACA operates and may schedule classes, shoots and assessments outside of traditional office hours. (i.e. 9AM-5PM)

9.3. Learners on the full qualifications like: Filmmaking course (year one or two), One year acting course etc. are required to attend scheduled call time workshops @ 6am on various days as per schedule. Should a learner miss these classes it will negatively affect the Learner’s performance. Such leaner’s may be required to repeat several modules in order to be declared competent.

9.4. Learners who need to repeat modules will do so at a cost determined by the management.

9.5. Learners use sensitive production equipment which is provided to the Learners for productions and assessments. Should a learner damage equipment they provided, their fee payer will be liable for the excess as charged by the insurance providers.

9.6. These terms and conditions constitute the entire agreement between you and us in connection with your registration, course fee payments or use of our courses and related products and services. You agree that any other communication (whether direct or indirect) you have had with us, did not affect your decision to register and consequently attend a course. Any failure by us to exercise or enforce any right or provision of these terms and conditions shall not constitute a waiver of such right or provision. If any provision of these terms and conditions is found by a court of competent jurisdiction to be invalid, the parties nevertheless agree that the court should endeavour to give effect to the parties’ intentions as reflected in the provision and that other provisions remain in full force and effect.

10. SCHOOL RULES

10.1. Students must maintain an attendance record of at least 80%. Failure to do so may result in expulsion from the school with no refund of fees and in the case of monthly payment plan, still liable to pay outstanding course fees. Exceptional circumstances will be dealt with at the school’s discretion.

10.2. All students are also subject to any rules contained in the AACA’s Student Handbook which they will be given at the start of the course or earlier upon your request. You agree to abide by these rules.

11. EQUAL OPPORTUNITIES

11.1. We wish to support the development of creative and imaginative students for employment in industry, none of which is affected by physical ability. Therefore we support the development of individuals who may be physically challenged by the demands of certain courses which we find is best accommodated by early notification of potential difficulties. We will always try and take reasonable and justifiable steps to accommodate the difficulties in question, taking into account the student’s difficulties, practical capability, impact and potential disruption, cost implications, and other legal considerations. However the very nature of a course may make course accessibility difficult for students with particular types of disability. Where this occurs we will endeavour to discuss this with you in advance whether you wish to attend certain aspects of a course where such challenges are reasonably and justifiably surmountable or agree an alternative solution which is satisfactory to both parties.

11.2. AACA operates an equal opportunities policy. All students are assessed as individuals and have equal access to the learning experience within the school. For certain courses students are assessed before acceptance according to their relevant skills, abilities and merits in order to ensure course appropriateness. Our selection process seeks to capture the wide diversity of potential creative talent in the industry and encourages applicants with the appropriate talent and ability whatever their background, ethnicity, origin, age, gender, class, sexual orientation, disability or religious or political beliefs.

11.3. We have designed our courses to deliver appropriate learning across a range of disciplines. Although we will take reasonable steps to warn students of the content of potentially distressing course material, we make no apology for such course material as we believe the material in question is an important part of the learning experience. You agree to discuss any concerns you may have with us in advance.

12. INDEMNITY

12.1. Students and guests that come to AACA do so at own risk.

12.2. AACA is not responsible for learners own property, AACA will put reasonable security measures in place however AACA PTY LTD, Directors, assessors, moderators, facilitators and staff members are not responsible for any damages to person or property and are not liable for any loss of property or life which may occur on AACA premises or during the course of shoots, assessments and classes which may take place in or off premises or locations.

13. LATE REGISTRATION

13.1. A student is only considered registered once they have paid their R3000 non-refundable registration fee and submitted the documents as required by the entry requirements see 2.8. and have received their acceptance letter.

13.2. Should a learner wish to register after the official closing date of registration as announced on our website a R500 Late registration penalty will apply.

14. LAW AND JURISDICTION

14.1. This contract is governed by the law of South Africa, and is subject to the exclusive jurisdiction of the courts of South Africa.